Incoming JDs
Room Selection Dates
Room Selection Dates
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2018-2019 Housing Cancellations as of August 1st or Later: $1,000 fee plus rent
Any student who cancels their residence license or apartment lease as of 12:01pm (00:01 hours) on August 1st will be responsible for a $1,000 fee, plus rent for the room until it is re-rented. Housing contracts are full-year contracts, so rent will be applied through the spring if the space is not filled.
Room Selection Process
Room Selection Process
Room Selection Windows
Students will not be able to search for rooms until their selection window opens. For incoming JD students, there will be 250 rooms available, so only 250 incoming JD students will receive a room selection window. This means that applying on time is not a guarantee that you will receive a room selection window or a spot on campus. Only the 250 students who receive room selection windows are guaranteed a spot on campus. Room Selection works the following way:
- 10 room selection windows will take place (see date above).
- 25 students are assigned to each hour-long window.
- Every hour a new window opens, allowing 25 additional students to join the room selection process.
- You may still select any time after your 1-hour room selection window until the date in which assignments are finalized, but the longer you wait, the more students you will be competing with for rooms.
- Students who formed groups prior to the housing application deadline will receive the same room selection period.
- The Incoming JD room selection windows are as follows. (see above for date) Please note that all times are EST/EDT:
| Window 1 | 12:00 pm (12:00) |
| Window 2 | 1:00 pm (13:00) |
| Window 3 | 2:00 pm (14:00) |
| Window 4 | 3:00 pm (15:00) |
| Window 5 | 4:00 pm (16:00) |
| Window 6 | 5:00 pm (17:00) |
| Window 7 | 6:00 pm (18:00) |
| Window 8 | 7:00 pm (19:00) |
| Window 9 | 8:00 pm (20:00) |
| Window 10 | 9:00 pm (21:00) |
- During room selection, students will use the room search wizard to choose exactly which room they would like to live in.
- A student has several other options if he is not interested in any of the available rooms.
- Students in windows 1 through 10 will be guaranteed a room until 12:00 pm EST the day after their window begins. At 12pm on the next day, the remaining on-time applicants will be allowed to select from the inventory.
After Room Selection Windows
- Students in windows 1 through 10 will be guaranteed a room until 12:00 pm EST on the day after room selection windows (see above).
- At noon on the day after room selection windows take place, all of the rooms that were not selected during the room selection windows will become available for selection to all incoming JD students who applied by the application but who did not receive a room selection window.
- Students who applied after the housing application deadline will be able to select from remaining rooms at a later date (see above).
- If a student applies for HLS housing after room selection has been opened to all applicants, the room selection wizard will be available to them within 1-2 business days after application submission. There is no guarantee that rooms will still be available at that time.
- Please note that the room selection wizard will open at your room selection window start time and will remain open to you until the Room Selection End Date (see above). Your room selection window only closes to you once you select a room. At any point this spring and summer after your room selection window opens, you are welcome to login to HAHLS Room Selection Wizard to see what rooms are available and select one if you so choose.
Grouping Process
Grouping Process
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Know the Basics
Incoming students are considered to be 1Ls, Transfers, LLMs, incoming SJDs, and exchange students. However, because the grouping process takes place during the official application period in April, transfers, exchange students, and incoming SJDs will not be able to create groups.
Groups are created during the HAHLS housing application process, and must be formed by the end of the housing application period. See Housing Application Dates for information on deadlines. Students will not be able to create groups after the housing application deadline for incoming students. Students can search for another student to group with on the “Suitemate” page of the HAHLS application. The HAHLS suitemate pages will walk you through the basic process of creating a group. Here is some detailed information about creating a group that you might need:
- Incoming students will be able to create groups with only one other student of their same student classification. This means 1Ls will only be able to group with one other 1L, LLMs with LLMs, etc.
- Although a group can only have 2 students in it, that group is not limited to only 2 bedroom suites. This means that a group of 2 students can still select to live in 5 Mellen St even though that house has 7 rooms.
- Students are not obligated to select a room with their group mate(s). Students can decide to log on and select a space individually, instead of having the group leader select for all group members. Creating a group does not require that group mates select a space together.
- Creating a group does not restrict students from viewing the entire available room inventory. During Room Selection Windows, students can view the available vacancies and decide at that time whether or not they would like to select a space for themselves individually, or select as a group. There is no need to cancel your group if you decide to select individually.
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Search for a Groupmate(s)
A student can search for a suitemate in several ways:
- Suitemate Auto Search – If you do not already know another student with whom you want to live, you can use the “Suitemate Auto Search” to generate potential suitemates. You will be able to see your match percentage with other students by using the profile questions you both answered earlier in your applications.
- Search by Details – If you already know the student with whom you want to live, you can search for that person using their name, HUID, or birth date. You will only be able to search for people who have completed the “Suitemate Opt In” page of their housing application.
- Search by Profile – If you do not already know another student with whom you want to live, you can search for a potential suitemate by specific profile answers they supplied in their housing application.
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Create a Group
- Once a student finds another student with whom he wants to live, he may request that that person be his suitemate. HAHLS will automatically email that student informing him that someone has requested to be his suitemate, and saying that he must login to HAHLS in order to accept or decline that request.
- Suitemate requests must be accepted by the housing application deadline in order for students to select rooms as suitemates.
- Students can remove themselves from a group on the “Suitemate” page of the HAHLS application.
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Room Selection
- Suitemates will receive the same room selection window.
- Students can remove themselves from a group on the “Suitemate” page of the HAHLS application.
- During room selection, in order to select a suite together, one of the suitemates will need to assign himself and his suitemate to a suite.
- Either suitemate will be able to assign the other suitemate to a room. It does not have to be the person that initially made the suitemate request.
- Students who have entered into a group can later decide to select individually. To do so, the student may log onto their own housing application to participate by themselves.
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Sign Your Contract
- Once a suitemate assigns himself and his suitemate to a room, both students will need to sign their own housing contracts within three days of the room being selected. This means that each student must login to HAHLS and sign his own contract. Room reservations will expire if the student has not signed his contract within 3 days of the room being selected. The student who assigns himself and his suitemate should make sure to notify the suitemate once he has assigned him to a room.
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Future Options
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- If one of the suitemates, for any reason, cancels his HAHLS application, it will dissolve the group that he is in. However, it will not delete the application of his suitemate. If the suitemate cancels after room selection, cancelling will delete the group booking.
- Once group members have been assigned to a room, any member of that group can individually swap their room using Room Swap.
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