Financial Aid Application Overview

Overview of the step-by-step application process

• Timeline

  February

  • Application opens for admitted students (Rolling throughout the spring and summer) – STEP 1.

  March and April

  • Application continues for admitted students.
  • Provisional Financial Aid Eligibility released to admitted students based on Target Dates – STEP 2.
  • Application opens for returning students in early April – STEP 1.

  May

  • Returning student deadline to complete Step 1 is 5pm on May 1.
  • Admitted students submit admissions decision to the HLS Admissions Office.

  June

  • Admitted students use/set-up HARVARD KEY in order to be able to access the university’s billing system.
  • Admitted students accept, reduce, or decline any loans that were automatically included in their provisional eligibility, submit loan documentation for any loans that were accepted, and start applying for any additional student loans needed for the academic year – STEP 3.

  July

  • Returning students receive notification of their provisional financial aid eligibility – STEP 2.
  • Returning students accept, reduce, or decline any loans that were automatically included in their provisional eligibility, submit loan documentation for any loans that were accepted, and start applying for any additional student loans needed for the academic year – STEP 3.
  • All students receive their first student account notification. The notification will include billed fall semester charges, and reflect any financial aid already secured for the fall term. If your financial aid does not finance the entirety of the billed charges, you will need to either make an e-payment or secure additional supplemental loans to cover the remaining balance in order to be financially cleared for the start of the semester.

  August

  • All students will need to be financially cleared (no outstanding balance on student account) by August 15 in order to avoid a registration hold – STEP 4.
  • At the end of August, eligible students will receive cash advance direct deposits (or checks via mail) after registration if your anticipated financial aid credits exceed your fall billed charges – STEP 4.

  September

  • All students must submit updated financial aid application materials in order to update financial aid eligibility – STEP 5.

  October

  • SFS reviews all updated information to determine any changes to financial aid eligibility.

  November

  • All HLS Grant recipients receive email notification of your updated HLS financial aid eligibility, including HLS Grant eligibility and LIPP borrowing eligibility.
  • All Loan ONLY recipients receive email notification of your updated HLS financial aid eligibility, including LIPP borrowing eligibility.

  Special Note for Newly-Admitted Transfer Students

  Typically, HLS Admissions does not begin to admit transfer students until July of each calendar year. Newly-admitted transfer students have a compressed time frame in which to go through all of the same application steps listed above. Please feel free to contact Student Financial Services for advice and to talk about the process once you receive an offer of admission. In light of the shorter window of time, it is our goal to work individually with each transfer student as much as possible in order to expedite the application process and ensure that it goes smoothly.

• Step 1: Complete your preliminary application for financial aid

  In STEP 1 you will submit the Student Application form, which will then create a personalized list of required documents for you to complete. If you apply for need-based aid and are under the age of 29 on or before September 1 of the academic year, the submission of the student application will also generate a required Parent Application (and supporting documentation). Once all of your requirements are received, we can begin reviewing your application to determine your provisional financial aid eligibility for the upcoming academic year.

• Step 2: Review your provisional financial aid eligibility

  Once we complete our review of your application, you will receive an email notification (on a rolling basis for admitted students and in July for returning students) with information about how to review and understand your provisional financial aid eligibility – STEP 2. We use the word provisional because your HLS financial aid eligibility is updated during the fall review process in October of each academic year. When you receive your provisional eligibility notification, review the information we provide and contact us with any questions.

• Step 3: Secure your student loans

  STEP 3 will help you understand the various loan options available to you in order to secure the funding you need. You will need to accept, reduce, or decline any loans that were automatically included in your provisional financial aid eligibility. You will also need to decide if you will utilize other student loans that are available to HLS students. Before your loans can count as a credit towards your charges, you must complete all required documentation which will be listed in the SFS Self-Service Portal.

• Step 4: Resolve your account balance and access funds for living expenses

  In STEP 4, you will receive an email notice of your fall semester charges in July from Harvard University’s central Student Accounts Office. Make sure that your provisional financial aid is sufficient to cover your fall balance. If it’s not, you should plan to make an e-payment or apply for a supplemental education loan. If your anticipated financial aid credits exceed the total of your fall charges, you will be eligible for a fall cash advance that can be used for living expenses. Eligible students will need to set up direct deposit via their student account and will receive a direct deposit during the fall registration period.

• Step 5: Update your financial aid eligibility

  Financial aid eligibility for all students is updated during the STEP 5 fall review process in September and October of each academic year. In late August/early September we will send you a reminder of everything you will need to do to update your application and eligibility, including:

  • Submitting any remaining documentation still listed as outstanding in “Application Requirements” in the SFS Self Service Portal
  • Completing the Student Application Update Form in the SFS Self Service Portal

  After receiving all of this updated documentation, we will review your file again, and notify you of any updates to your financial aid eligibility. Grant recipients should expect to receive their updated eligibility notification no later than November 1 of each academic year.