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If you are relatively new to Harvard, you probably know that there is a lot to learn about the University. But what you will eventually discover is that working at Harvard has many benefits beyond the health plans. If you are new, or if part of your job is helping new people get acclimated, this brief resource guide can help. We recommend that you also browse through Harvard’s Home Page to see just how much is really going on here and how much you can participate. The University’s Office of Human Resources can supply an overview of working at Harvard, including policies and benefits. Once you have a valid ID and a Harvard Key, you can access HARVie, the Harvard Intranet for Employees, where you can find a New Employee Guide and detailed information about any aspect of working at Harvard, as well as news and publications.

New Staff Orientation

All new staff should plan to attend the New Staff Orientation (faculty are invited, too), a morning presentation which gives you an overview of life at Harvard, as well as information on health and retirement benefits and the many other services available to Harvard affiliates. Benefits consultants are available to help you with questions about enrolling in health and dental plans.


Smith Center 9th Floor
All Harvard faculty and staff members must have a picture ID. You can use your ID card for the University shuttle buses, to access some Harvard libraries, to use campus athletic facilities, and to enter Harvard’s museums, among other things. A photo ID is also required for entrance into most of the facilities in the Longwood Medical Area and for entrance into many other University facilities. Once you are in the payroll system, you should go to the ID Office (9th floor of the Smith Center) to get your ID. To find out if you are in the system yet, you can call HLS Human Resources (495-4611) or the ID office (495-3322). It usually takes a week from your date of hire.


MBTA Pass Program

If you are on the regular payroll, you are eligible for a discounted Harvard MBTA/Commuter Rail Pass Program. Information is available, and passes can be purchased, online at This must be done by the first of the month preceding the month for which the pass is requested.


You may purchase an annual parking permit (good from September 1 to August 31 of each year) for one of Harvard’s parking garages or surface lots. Application forms, fees, and directions are online. Please contact the HLS Parking Coordinator at 495-4611 (Human Resources) if you have further questions. A limited number of one-day permits are available for purchase on the Parking Services website.

Medical Area Shuttle Bus (M2)

Faculty and staff can travel between the Medical Area and Harvard Square on the M2 Shuttle Bus, which is free with your Harvard ID. The bus stops in front of the Johnston Gate at Harvard Yard on Massachusetts Ave., across from Church Street, on Quincy Street outside the Lamont Library. The stop at the Medical Area is in front of Vanderbilt Hall. Schedules are available in the Holyoke Arcade Information Center or at the MASCO Office in the Medical Area.

Safety Escorts

For those nights when you stay late to catch a play, attend a class or finish a project, Harvard provides several services to help you get across campus to your car or to the bus safely at night. These include Safety Walk: 496-5656, Harvard-Radcliffe Escort: 495-0400, and Medical Area Escort: 432-1379


Harvard Affiliated Housing

7 Holyoke Street, Cambridge
The Harvard Housing Office provides listings of Harvard-owned, and privately owned housing in the Cambridge/Boston area. You need a valid Harvard ID to get in.

Athletic Facilities

Faculty and staff can use Harvard’s many athletic facilities by purchasing an athletic sticker. Facilities include swimming pools, weight rooms, tennis and basketball courts and a skating rink. Formal classes in swimming, karate, aerobics, sailing and more are offered by the Harvard Recreation Program (495-4838), and the Center for Wellness and Health Promotion offers yoga, movement, and exercise classes as well as individual consultations and massage therapy.

Harvard University Employees Credit Union

The Harvard University Employees Credit Union is a full-service credit union open to all Harvard faculty and staff and their families. It offers savings and checking accounts and car, home, home equity, home improvement, bill consolidation, and personal loans at competitive interest rates.

The Cambridge branch of HUECU is located at 104 Mount Auburn Street.


Tuition Assistance Plan (TAP)

Through the Tuition Assistance Plan, staff can take classes at Harvard for a reduced fee. The University pays most of the costs of the course and you pay the rest. At the Harvard Extension School and the Radcliffe Seminars, for example, the TAP fee is currently just $40 for any one of hundreds of courses which may be taken for undergraduate credit, graduate credit or noncredit. Professional, administrative, support and teaching staff who work at least 17.5 hours a week are eligible to take one TAP course per semester after three months of employment. Taxes may apply to graduate-level courses, and TAP may also be used for non-Harvard courses if they are related to your job. Complete information can be found on line.

General Assistance

Employee Assistance Program (EAP)

The Employee Assistance Program is a free and confidential service providing information, referrals, and one-on-one consultation to Harvard faculty and staff members seeking assistance with personal, family, alcohol, drug, job stress, legal and financial issues and elder care concerns. It is also a great resource for staff who are new to Harvard or to the area. Call 1-877-EAP-HARV (1-877-327-4278) 24 hours/day, 7 days/week.

Harvard Neighbors

Loeb House, 17 Quincy Street, 495-4313
The Harvard Neighbors program is a social and enrichment program for all current and retired officers of the University and their spouses/partners. Specializing in introducing new people to the Harvard community, Harvard Neighbors offers a variety of social events geared toward helping you meet new friends, learn about the area, and take advantage of the many cultural happenings that Harvard offers. Activities include foreign language discussion groups, tours, art classes, book clubs, tennis classes and special programs for parents and small children.

University Ombudsman Office
Holyoke Center 748, 495-7748
The University Ombudsman Office provides a confidential and independent resource for problem resolution.

After Work

Outings & Innings

Outings & Innings offers faculty and staff a wide range of leisure and recreational activities, most at discounted rates. Discounted tickets to movies, museums, sporting events, concerts and plays can be purchased on line. O&I also has deals on dining, shopping, Disney World and more. Consult their website through HARVie for complete information.