Fall 2023 Semester Move-In Information

Ongoing updates are made on this page. Last update:  08.01.2023

We are happy to have you on campus and living in the residence halls. Law school is a tremendous experience and we hope that your stay on campus will enhance your time at HLS.

Here you will find many topics with important and useful information for your HLS Housing move-in.  We encourage you to take the time to review all of its contents.

If you have questions not answered here email housing@law.harvard.edu.

Thank you for choosing HLS Housing.

Official Move-in Schedule

Program	Move-In Date
Incoming LL.M.*	August 14 , 2023
Incoming S.J.D.*	August 14, 2023
ILS Exchange*	August 14, 2023
Incoming J.D.*	August 17 or 21, 2023**
Transfers	August 24, 2023
J.D. Exchange	August 24, 2023
Returning 2Ls and 3Ls	August 30, 2023
Returning S.J.D.s	August 30, 2023

Arrival on Campus

Early Arrivals – Unfortunately, we are unable to accommodate early move-in dates or times.  Students who arrive before their official move in date listed above or in the Housing calendar must find alternate accommodations.

In light of the no early arrivals, we are also not able to grant access to HLS resident rooms for the purpose of storing luggage or personal belongings before your official check-in date.

Arrivals Between 9am and 5pm (EDT) Monday through Friday

• Students who arrive between the hours of 9am and 5pm (EDT) on their official move in date can go directly to their HLS residence.
• This year’s official move in dates are August 14^th, 17^th and the 21^st. If you arrive between 9am and 5pm (EDT) on an official move in date, you may take advantage of our moving and supervised unloading services.
• Students who do not arrive on their official move-in date and all returning HLS resident students can go directly to the Facilities Management Office, room four in Holmes Hall to check-in.

Arrivals After 5pm (EDT) Monday through Friday, Weekends & Holidays

• Although it is preferred that students arrive between 9am and 5pm (EDT) Monday through Friday, we understand that travel plans and transportation can impact your arrival time at HLS.
• Students who arrive after 5pm (EDT) or anytime on a Saturday, Sunday, or a University recognized holiday, should make their way to the west entrance of Holmes Hall.  Using your mobile phone dial 617-495-5521 or dial 5-5521 on the campus phone located at the building door entrance. Please follow the prompts. A Campus Safety guard will meet you at Holmes Hall, validate your government-issued identification and give you your key packet.
• If you do not have a Harvard University identification card (HUID), the guard will escort you to your HLS residence to bypass the exterior doors.
• Those arriving after 5pm (EDT) or anytime over the weekend or University recognized holiday, will not be able to take advantage of our moving and supervised unloading services.

Card Reader Access

The exterior doors of all residence halls have card readers and are accessible using your Harvard University ID (HUID) card.  In addition, the Gropius stairwell doors that link between buildings also have card readers.

If you do not already have a HUID card, please contact the Office of the Registrar or the Graduate Program to learn where you may pick up your HUID card.  Resident students must receive clearance from all administrative offices such as Admissions, Financial Aid, and the Office of the Registrar prior to your HUID card activation.

If your HUID card is not working on the card readers, please email facmgmt@law.harvard.edu immediately. Your email must include your HUID number in the email and where your card did not provide you access.

Community Meeting

For new residents of HLS Housing, join us on Monday, August 28th at 5pm in the Ames Courtroom, Austin Hall to meet other residents and learn about HLS Housing from your RAs.

Food on Campus

Starting Monday August 14th through the end of the fall semester

• Pub Grill (1st floor)
  • Monday -Thursday from 7:30am-8:00pm
  • Friday from 7:30am-5:00pm

• Harkness (2nd floor)
  • Monday -Friday from 11:30am-2:30pm

Starting, Monday August 21^st through the end of the fall semester

• Harkbox (lower level)
  • Monday -Friday from 8:00am-5:00pm

Hand Trucks

A small number of hand trucks will be available in addition to moving support services on August 14^th, 17^th and the 21^st.  Hand trucks will be available at each of the move in locations.  Students need to return hand trucks promptly after use to allow other students to make use of them.

Students who are not moving in on August 14^th, 17^th or the 21^st may access these hand trucks during regular business hours at the Facilities Management Office, located in room four, Holmes Hall. Students will need to provide a photo ID to check out a hand truck.  A replacement fee of $100 may be charged for unreturned hand trucks.

Internet Services

For internet support reach out to Information Technology Services (ITS).

Support is available by phone (617-495-0722), Monday through Friday, 8:30am to 5:30pm.

The Service Desk, located in Wasserstein (WCC) B037, is also available for walk-in support, Monday through Friday, 8:30am to 5:30pm.

You can also use the Administrative Services Hub. There you can Get Something, Get Help, Get Answers, and Chat.

• In a web browser navigate to https://hls.service-now.com/sp 
• Choose ‘Get Something’, to browse the catalog for services and items, make request
• Choose ‘Get Help’, to contact support to report a problem
• Choose ‘Get Answers’ to browse and search for knowledge articles
• Click the Chat icon, to chat with a team member about basic ITS questions.

Laundry Rooms

Laundry rooms can be found in the following locations:

• Gropius Complex – Basement of Dane Hall and Shaw Hall
• Hastings Hall – Basement
• 1637 Mass Avenue – First floor
• 3 and 5 Mellen Street – Basement
• North Hall – First floor

Mail & Package Services

All HLS mail is received and processed through the HLS Mail Center located in the lower level of WCC.  All resident student flat mail is placed in your personal mailbox accessible with the key provided during check-in.  For packages, resident students are sent an email when packages are ready to be picked up.  We kindly request you do not proceed to the HLS Mail Center to pick up packages before you have received an email from the HLS Mail Center.

During late July/early August, resident students will receive an email providing their official HLS mailing address and mailbox number. Upon receipt of this email, students may begin shipping to their official HLS mailing address.

All mail must be addressed as follows:
FULL STUDENT NAME
HARVARD LAW SCHOOL
1585 MASSACHUSETTS AVENUE, MAILBOX #___
CAMBRIDGE, MA 02138-2801

If your official move-in date is Monday, August 14th and packages less than 50lbs are received and processed by the HLS Mail Center by 5pm on Friday, August 11th, your packages will be placed in your HLS resident room.

If your official move-in date is August 17th or August 21st and packages less than 50lbs are received and processed by the HLS Mail Center by 5pm on Wednesday, August 16th, your packages will be placed in your HLS resident room.

Packages weighing over 50lbs. and/or received after these dates will need to be picked up in the HLS Mail Center.  Please do not proceed to the HLS Mail Center unless you have received an email stating packages are ready for pickup.

Hand trucks are available to assist in transporting packages to your room at the HLS Mail Center.  A replacement fee of $100 may be accessed for unreturned hand trucks.

Maintenance Requests

The Facilities Management Office is responsible for your HLS residence.  If when you arrive you are concerned with something in your room, please contact them promptly.  For non-urgent matters, emailing Facilities Management is the preferred method of communication.  Emails should include your full name and your HLS resident room.  For urgent matters such as a malfunctioning piece of equipment in your room or in a shared building space, please call the Facilities Management Office immediately 24/7 at 617-495-5521.  If the office is closed follow the prompts and you will be connected to the University’s Control Center.

Mattresses

All HLS rooms have two-sided bed mattresses. One side of the mattress is firm while the other side is softer. Feel free to flip the mattress to the side that provides you more comfort.

Some rooms in North Hall and ALL rooms in the Gropius Complex and Hastings Hall have extra-long twin bed mattresses. The mattress size is 36″ X 80″ X 8″ (inches).

Most rooms in North Hall and all rooms in the HLS apartments have full size bed mattresses. The mattress sized 53″ X 74.5″ X 8″ (inches).

Meal Plans

Harvard University Dinning Services (HUDS) has a meal plan for all Harvard graduate and professional schools. If you are interested in a meal plan please reach out to them.

Move-In Maps

Please select the move in map below where your HLS residence is located.  We encourage you to follow the instructions on the map in order to reach the area closest to unload your belongings.

If using a GPS, you will want to enter:

• 18 Everett Street, Cambridge for the GROPIUS COMPLEX
• 1651 Massachusetts Avenue, Cambridge, for NORTH HALL AREA

Moving Assistance

Moving assistance will be provide on August 14^th, 17^th and the 21^st, for those who are scheduled to arrive on these official move in dates.

Parking

If your official move in date is on August 14^th, 17^th or the 21^st and you are bringing a vehicle, you will be able to park in the Everett Street parking garage for the day.  The garage has a seven-foot, four-inch (7’4”) clearance.  Please be aware of this before making your way to the garage. U-Haul and other large rental vehicles are not permitted in the garage. If you require a longer parking stay when moving in, it is recommend you purchase a daily parking pass.

If you are arriving on campus on a weekday (Monday through Friday), you may purchase a pass for the 10 Everett Street parking garage located directly under the WCC. If you arrive over the weekend, you will need to purchase a pass for 52 Oxford Street parking garage, located at the end of Everett Street.

Parking garage passes are not sold at the garage booths. Please make sure you purchase and print your parking pass in advance.

Proof of Residency

After moving into your HLS residence, you may find yourself in need of proof of residency. A proof of residency can serve as a vital document to verify your address for various official purposes such as obtaining a state license/ID, opening a local bank account and applying for a city parking permit.

To obtain a proof of residency, head over to the Student Life portal and select “FORMS” in the crimson navigation bar. Select a form from the list and download the letter. You will be able to download this letter only after you have “checked in” to your HLS room.

Resident Advisors

The Dean of Students Office (DOS) recruits a number of HLS students who serve as Resident Advisors (RA). RAs are peer leaders and a resource within the HLS Housing residential community. RAs are assigned to a specific floor or section of a residence hall and are responsible for fostering a positive and inclusive living environment through community engagement.

You should hear from your RA soon after you have checked in and settled into your HLS residence. To find out more about your specific RA check the Resident Advisor website.

Room & Mailbox Keys

When you arrive at your HLS residence or at Holmes Hall to check-in, you will receive a key packet containing two keys, a room key and a mailbox key. For security reasons, keys should not be marked with your name or the resident room they belong to. The exterior doors of all HLS residences are accessible using your HUID card.

Proper identification is needed to obtain your key packet. Please make sure you have a government-issued document or your HUID.

Suitemate Information

Suitemate information is available in the Student Life portal on the application status page. If you would like to reach out to your suitemate, please use Amicus.

Tool Sets

Resident Assistants have been provided a small set of hardware tools to loan out in the event needed. Tools are on a first come first basis and should be promptly returned once you no longer need them.

Transportation to Campus

If you are flying into Boston’s Logan Airport and need ground transportation to the HLS campus, head over to the Massachusetts Port Authority web site.  All viable options are provided there.

Trash & Recycling

On official move in dates, August 14^th, 17^th and the 21^st trash and recycling carts will be readily available. Please bring your trash and recycling material to these areas.

If you are in the Gropius Complex there will be carts located at the Story/Shaw courtyard. For residents of North Hall and apartments carts will be available by the North Hall patio area.

Trash and recycling materials may not be left in corridors or hallways per Massachusetts Fire and Safety egress regulations.

Unloading Your Personal Items

On official move in dates, August 14^th, 17^th and the 21^st, a 20-minute unloading area will be available at each of the move in locations.  Please refer to the move in maps for your HLS residence to know where to unload your personal items.

What to Avoid Bringing

• Heated blankets, hot plates, and any other heating devices
• Candles and incense
• Large bulky suitcases/baggage since these items will need to be stored in your room
• Anything that is extremely valuable to you.  Please consider leaving such items behind.

What to Bring – optional

• If you are in a room in the Gropius Complex, Hastings Hall or 5 Mellen Street, a bathroom caddy, bathrobe, and shower shoes due shared bathrooms
• If you are in a Gropius or Hastings Hall room a large box fan
• Bed sheet sets, pillows, blankets, and towels
• Mattress pad if you like a softer top
• Closet hangers
• Power strip
• Personal hygiene products
• Hard plastic containers with latching buckles to store food in your room
• Headphones, earplugs (if you’re sensitive to noise), and sleep masks
• Climate appropriate clothing, such as a heavy coat, boots, scarves, hats, and gloves
• Laundry basket/hamper/bag. You can purchase your detergent when you arrive
• Personal mini-vacuum since all floors are provided a shared full size vacuum cleaner
• Optional, mini-fridge less than 1000 watts

HLS Housing Handbook

It is encouraged that you familiarize yourself with the Housing Handbook. When you signed your room license agreement/apartment lease you acknowledged responsibility for abiding by the policies and procedures outlined in the handbook.