Virtual Desktop is a remote desktop solution available to all HLS Faculty and Staff users from any computer with internet access. Logging onto Virtual Desktop will allow HLS users access to all of the standard HLS applications and network data they would typically have from their office computer.
Virtual Desktop is accessible through a program known as Remote Desktop Connection that comes standard with Windows-based computers and is available for download on Apple computers. The connection is encrypted and provides a secure way for users to work from anywhere.
As of July 2015 it is necessary to connect to VPN before logging into Virtual Desktop when you are not on the HLS wired network. Please read this for more information about VPN.
When to Use Virtual Desktop
- When working remotely
- When your primary work computer is being serviced by ITS and you are working on a loaner computer
- To access an application that you do not have installed on your primary computer
- When needing a Windows-based application that does not work on an Apple Mac OS, such as EMS or Crystal Reports
When you log into Virtual Desktop, you will only have access to the network resources and applications that you have rights to. You will not see any applications to which you do not have permissions.
Note: Not all of the applications used at HLS are available on Virtual Desktop. If you need access to an application that is not on Virtual Desktop, please have your manager contact the ITS Service Desk to discuss this.
Important Notes about Using Virtual Desktop
- When using Virtual Desktop to create or edit documents, you must save this data on OneDrive or a network drive (R:, S:, etc.), and not on the local drive such as the C: drive or the local desktop directory. Your session on Virtual Desktop is erased every time you log off; data saved locally on Virtual Desktop will not be recoverable after you log off.
- There is an automatic log off feature that will terminate your session after 60 minutes of inactivity
- When you are finished with a session, go to the Start Menu and click on the small arrow on the right and choose “Log Off”
Requirements for Using Virtual Desktop
You will need to have a valid HLS Active Directory account to log into virtual desktop. This is the same username and password you use to login into your computer at HLS.
- Remote Desktop Connection software comes standard with Windows-based operating systems and is readily available for Apple computers.
What You Can See on the Network Using Virtual Desktop
When using Virtual Desktop, you can see the same network drives that you can see on your office computer. To see available drives and access them, please go to Start -> Computer.
Adding Printers When Using Virtual Desktop
Because of security concerns, you can only print to a network printer on the HLS Campus. If you want to print, you will first need to connect a printer. To do this:
- Click on the Start menu. Choose All Programs and then Printers.
- Click the folder for the building where the printer resides
- Click on any printer you wish to add and it will be added
When you print from a document, make sure the printer you’ve added is selected in the drop down, as you can have several added. Printers will be uninstalled upon logout.