Employee’s First Days

• Being onboarding in our ServiceNow Portal. You will receive an email from the portal to set up your account.
• Complete part A of the Employee Form I-9, which will be sent to the email you used to apply to Harvard.  Look for an email from HLS-Electronic I-9 within 30 days of your start date.
• The Human Resources office will then provide instructions on completing part B of the Employee Form I-9, which includes review of acceptable document(s).
• Register for a Virtual Harvard University Orientation, a one-hour presentation covering Harvard’s benefits, followed by a resource fair with representatives from our benefits vendors who are available to answer your questions.
• Become familiar with the HLS campus by viewing a campus map.
• You may visit Harvard’s Transportation website to learn more about your commuting options including parking, public transit, biking and more. 
• You will have 30 days to enroll in benefits (you’ll do this through PeopleSoft once you’ve started) and can find more information about benefits and wellbeing at Harvard here https://hr.harvard.edu/benefits-wellbeing.*If you are  transferring from another Harvard school, this will only apply if your union status is changing.

We recommend visiting the Smith Center to obtain your Harvard ID Card. You can find more detailed information online at the Campus Service Center website

Information Technology Services (ITS) will provide you with your system access information, including your username and temporary password.  

All new hires are encouraged to participate in the Information Technology Services orientation.  During the orientation, ITS will provide:

• Employee Laptop, charger, Backpack and HLS Phone Number
• Employee system access information, including your username, temporary password, and overview of laptop and peripherals available.
• Assistance setting up your account and devices.

You can Claim your Harvard Key, which will allow you access to many online systems, including PeopleSoft, our Human Resources Information System. 

Employees transferring from another Harvard school without a break in service should refer to the “Self-service” tab in PeopleSoft to review and update any benefits, transportation, or personal information. 

Sign into PeopleSoft and complete the new hire onboarding tile, available in the afternoon, including: 

• Emergency contact information 
• Sign up for the MessageMe, our emergency notification system 
• State & federal tax forms 
• Direct deposit 
• Harvard Confidentiality agreement 
• Benefits elections (must be elected within 30 days) 

Review University Policies (Harvard Key Password Protected.) If your offer letter indicates that your position is included in the HUCTW, please also consult your labor contract for union-specific policies.

• Complete your benefits enrollment in PeopleSoft within 30 days of your start date
• Your Human Resources Business Partner will be a resource for you throughout your time at HLS.  Please make note of the Human Resources Business Partner assigned to your department.  Should you wish to schedule time with them as you settle in or any time during your career at HLS, please reach out via email.  We look forward to partnering with you to ensure you have the support and resources you need throughout your HLS journey.
• All new staff members are eligible to receive additional peripherals.  For more information on standard hardware, eligibility, and how to obtain it, please visit the HLS ITS website. ITS encourages all new hires to evaluate their work arrangements and how they would like their equipment set up before requesting it.