When am I going to hear back regarding my application?

After submitting your application you will receive an email notification confirming its receipt. Should you be selected for a phone interview, you will be contacted by a recruiter by phone within a month of your application date. If your resume is not selected for review, you will receive another email notification advising you.

I sent my application in by mail. Is that enough to be considered?

Generally we do not accept paper resumes. Our hiring system is entirely web based thus ensuring that your personal data is kept confidential and organized. We accept resumes only online through Harvard’s current job listings page.

I forwarded my resume to a hiring manager. Is that enough to be considered?

In order to be considered for a position with Harvard Law School you must apply online.

How much does a position I am considering pay?

Each position is assigned a salary grade. Harvard University’s salary grades are posted for the public to ensure a transparent process. In considering which salary grade would be most appropriate for you, please keep in mind the fact that the salary you prefer is contained within a given salary grade it does not ensure you will receive that rate. Each individual’s qualifications, the demands of the position and internal equity among other factors are considered in setting salaries. Expect to have a frank salary discussion with your recruiter regarding salary expectations early on to make sure you have an accurate view of the range. The time you invest in your job search with us is important and we want to respect that.

Do I need to bring a completed application?

We have applications on site for you to fill out. These applications ask for information such as your employment/salary history, references and educational background. Please bring whatever necessary information you need to provide this data. Please arrive 15 minutes early for your interview so that you will have ample time to complete your application before your scheduled interview. If you filled out the online application, please print it and bring it with you.

What is your hiring process?

Our entire process is published for your review. Please see the Recruitment Process link on the Apply to Job page. Processes for Internal and External applicants are published.

How do I get a Harvard ID?

As a new hire, you will receive your Harvard ID number via email by the end of your first week from Karen Gray or the HR Payroll Team. Once this number is received, you can proceed to the ID office at the Smith Center on the 9th floor to get your ID card. Temporary employees do not normally receive ID cards. If you would like one, please let your manager know and they can authorize and request one for you.

What paperwork do I need to complete to get paid?

Find information on paperwork required for New Hires.

How do I request a PIN?

Visit the PIN administration website which allows you to request a PIN or change your password. You need to know your Harvard ID number and your Harvard email address. If you are a new hire, you will receive your Harvard ID number via email from Karen Gray at 496-9708 and your Harvard email address from your manager. When you receive this email, click the link above and you will be able to request your PIN.

Where can I find benefits information?

Access the Benefits section of HARVie.  You can also contact the Benefits Services Group at 496-4001 or benefits@harvard.edu. If you need further assistance, please contact the HLS HR department at 495-4611.

How do I change my home address?

In PeopleSoft, select Self Service, Personal Information, Home and University Mailing Address, and “edit” your home address. If you need your office address or work phone changed, please contact Karen Gray at ext. 6-9708.

How do I change my PIN?

Visit the PIN administration website which allows you to request a PIN or change your password. You need to know your Harvard ID number and your Harvard email address.

How do I sign up for Parking?

To sign up for Parking at Harvard University, please contact the Parking Office in Cambridge: 617-495-3772. Annual parking permits are sold by Parking Services for the Cambridge and Allston campuses. Applications for annual permits or one-day and off-hours permits may be made online or at the office of Parking Services. Parking is limited, so there may be a waiting list. If you need further or assistance you are welcome to contact Paige Pascarelli, the HLS Parking Coordinator, at 495-8636.

I need to hire an employee. What’s the first thing I do?

Contact your Human Resources Officer. They will assist you in evaluating the position and filling out the Job Description form. It is very important to have a completed Job Description form so that we can properly post and track your job. Once you have completed this form we will activate your job in the ASPIRE system.

I want to advertise the job in specific places. How do I make that happen?

Provide the Recruiter with your costing code and let them know where you would like the ad placed. We will take care of the posting process for you. The recruiter might also make specific suggestions based on the hiring goals of your position.

How quickly will candidates start applying?

Your non-exempt jobs will be posted with the internal Harvard community for ten business days. Internal candidates may begin applying within minutes of your job being approved and external candidates on the 10th business day after that.

Candidates have forwarded their resumes to me. What do I do with them?

Forward their information to Human Resources. Applicants have to subscribe to the correct online hiring process to be considered “Active Candidates.”

What is our Recruitment Process? Who does what?

Please see the Recruiting Information for Managers page to be fully advised as to the stages of our process. This process will also inform you as to the tools you need and the ownership stages.