Reserving Space for Student Org and Journal Events

Office of Community Engagement, Equity, and Belonging (CEEB)
Wasserstein Hall (WCC), Room 3039
1585 Massachusetts Avenue
Cambridge, MA 02138

617-496-2573

Log in to Amicus

Reserve a Room

To reserve a room through the EMS System, go to myrooms.law.harvard.edu. Login with your HLS email account ID (if your email is sparker@jd20.law.harvard.edu, your ID is sparker.jd20) and password. Follow instructions for a “Full Service Reservation.” For student organizations, your designated Event Coordinator who makes all reservations for their group.

  • For specific questions on the EMS system, please contact the Event Scheduling and Support Office at events@law.harvard.edu or 617-495-3129.
  • The EMS system will not let you view rooms unless you enter the requisite minimum number of people (e.g. WCC rooms require a minimum of 4 people).
  • The publicity blurb you submit when you book a room is what will circulate in Calendar@Law, so please take this seriously.
  • Completing an online request does not guarantee a room is reserved. A confirmation email will be sent to your organization’s email address from the Event Scheduling and Support Office once the room is officially booked.

Media

In your room reservation, you can request Media Services for all AV equipment (i.e. microphone, projector, etc.). A/V requests must be made at least 72 hours in advance.

Conflicts

Rooms might appear unavailable unless you allow for a buffer between the end and start of two consecutive events. For example, if there is a class until 11:50 AM, the system might not let you book until 12:05 PM.

  • Tip: Look at the graphic calendar, then book the largest stretch allowable within that frame.

Timing

Make sure your event is not scheduled to begin before or end after your scheduled booking. The room MUST be clean and empty before the next class is scheduled to begin. CEEB will revoke event privileges after the first violation.

Reserve a Table

Tabling at HLS is intended to support the HLS campus community. Permission from the Community Engagement, Equity, and Belonging Office (CEEB) is required before tabling, and ample time is needed to process requests. Tabling is intended to be informational and should not disrupt the HLS community.

Tables may be reserved for and by:

  1. HLS departmental and programmatic activity
  2. Officially recognized HLS student organizations, journals, and student practice organizations (“student organizations”)

Time, Place, and Manner Restrictions

  1. Four tables will be available Monday thru Friday each week, from 11 am to 3 pm.
  2. Tables are available by reservation. Reservations are available in two time blocks: 11 am to 1 pm and 1 pm to 3 pm. Student Organizations may reserve one time block at one table per day.
  3. Reservations for student organization tabling should be made a week in advance, on a first come first served basis. CEEB will send you confirmation if your tabling request has been granted.
  4. Student Organizations may not table during the reading period, exam period, or the first week of the term.
  5. Student Organizations may not reserve a table for more than three consecutive days at a time, or for more than 15 days per semester, and no more than 30 times in an academic year, to allow all groups to utilize the space. 
  6. To avoid crowding in the area, no more than three individuals should occupy a table at any time. 
  7. Tabling may not be used to directly or indirectly participate in, or intervene in, any political campaign on behalf of (or in opposition to) any candidate for elective public office (local, state, or federal)
  8. Those tabling may not engage in activities that:
    • Violate any other University or Law School policies or procedures.