Your browser does not support JavaScript

Overview and Timeline – Fall Review Process

Every year, Student Financial Services conducts a fall review process to finalize student contributions and financial aid awards. The information provided during this process (and outlined below) will be used in our determination of your final financial aid award and final LIPP Eligible borrowing amount for the 2019-2020 year.

During Step 5, you will complete ALL of the remaining documents listed on the “Application Requirements” page of the SFS self-service portal . The information provided below will help you understand what is expected of you to complete this step. You can also watch our Step 5: Finalizing Your Financial Aid Award video to learn how to complete Step 5.

The deadline to submit/complete all of your remaining documents, including e-signing any loan promissory notes, is Friday, September 13th, 2019 at 5PM.

The fall review process timeline is as follows:

  • Late-August/Early September: Submit the Student Application Update Form and summer income documentation (final pay stub(s), letters from employers, etc.), as well as all other outstanding student and parent documents, and promissory notes necessary to complete your financial aid application.
  • Mid-September to End of October: Financial Aid Officers review student information and finalize awards.
  • November: Final Award Notification is sent to all students, including a finalized LIPP-Eligible Borrowing amount for the academic year.
  • December: Grant awards are disbursed to student accounts.

The following is a list of documents that you may see on your “Financial Aid Requirements” page.  Please refer to your actual list of required documents by logging in to the SFS self-service portal.

ALL documents listed on your “Application Requirements” page must be “Received” or “Waived” by September 13th.

timeline

  • Student Application Update Form

    This form is REQUIRED from ALL financial aid recipients, including those receiving only loans and/or those who did not work over the summer. The information provided on this form is used to finalize our determination of your student contribution with regard to financial aid for the 2019-2020 academic year. This, in turn, allows us to finalize both your grant eligibility (if you are receiving grant) and any potential future eligibility for loan repayment assistance from LIPP.

    NOTE: All students receiving SPIF (regardless of whether additional summer income documentation in the form of a pay stub/volunteer form is required) still need to complete the Student Application Update Form

    When completing this form, please note the following definitions of “Summer”:

    • Returning and Transfer Students – Summer is defined as the period between the last day of classes for 2018-2019 and the first day of classes for 2019-2020.
    • Entering Students (Class of 2022 Only) – Summer is defined as the period between 6/1/19 and 8/31/19.
  • Summer Income Documentation: Final Pay Stub and/or Volunteer Form Requirements (Returning and Transfer Students)

    To substantiate the summer income information you will provide on the Student Application Update Form, the following income documentation is also required:

    • Paid Employment (NON-SPIF JOBS)  – All returning/continuing students and new transfer students must submit their FINAL paystub(s) from ALL summer employers directly to HLS Student Financial Services. The final pay stub from each employer must clearly display your name, your total gross earnings, and the pay period end date (which must be equal to or after your last day of work). If for some reason the final pay stub(s) is not obtainable, you will need to contact SFS.
    • Volunteer Work (NON-SPIF JOBS) – Students doing volunteer work must also document their work. However, in lieu of a pay stub, they should have their employer/supervisor complete and submit our Volunteer Verification Form for Unpaid Summer Employment (PDF). Students should submit the completed form in the SFS Self-Service Portal.
    • SPIF Recipients (Returning Students Only) – Returning/continuing students who were awarded money from the HLS Summer Funding Program DO NOT need to provide income documentation for their SPIF job. However, those who split their summers working between a SPIF JOB and some other type of NON-SPIF employment must submit a final pay stub(s) for their NON-SPIF JOB.
  • Summer Income Documentation: Final Pay Stub and/or Volunteer Form Requirements (Entering Students)

    To substantiate the summer income information you will provide on the Student Application Update Form, the following income documentation is also required:

    • Income greater than $10,000 – All entering 1Ls who reported that they will earn summer income in excess of $10,000 during the summer of 2019 must comply with the same income documentation/pay stub requirements as outlined above for returning and transfer students. In this case, you will already see the Final Pay Stub/Volunteer Form document on your required list. If you did not originally report that you would make more than $10,000 during the summer of 2019 but you actually did, you should see the paystub requirement show up under your Financial Aid Requirements after submitting the Student Application Update Form.  In addition, entering students who were working a full time job prior to the summer of 2019 that continued into the summer should be sure to also annotate their documentation in a way that clarifies which portion of any year-to-date earnings was earned prior to June 1st versus after June 1st. This can be done by either (1) attaching a note to the paystub with the specifics of the breakdown or (2) uploading both the first and last paystubs of the summer.
    • Income less than $10,000 All entering 1Ls who reported that they will earn summer income less than $10,000 during the summer of 2019 are generally NOT requiredto submit summer income documentation or pay stubs since their income is, in most cases, not substantial enough to impact their aid. However, please note that this is not an absolute. SFS reserves the right to require entering students to document their summer earnings reported on this form with a paystub or other documentation from an employer. If it is determined that we need this documentation, a member of the HLS Student Financial Services staff will contact you directly via email.
  • Master Promissory Notes for Federal Direct Stafford, Federal Direct GradPLUS, & HLS Loans

    All of these loan programs generally require you to e-sign a master promissory note only once for all three years of borrowing that you may do in these programs. Your “Application Requirements” will list which promissory notes you are required to complete, please refer to the statuses below to determine what you need to do.

    Loan Promissory Note Document Statuses

    • Received: Indicates that you have already signed a master promissory note for this loan program while at HLS; therefore, you do not need to take any additional action at this time. The loan amount listed in your award package will automatically disburse to your student account without further action from you.
    • Not Received: Indicates that you have been awarded funding from this loan program and you have EITHER not previously signed a master promissory note for this loan program OR you have previously signed a master promissory note but need to complete the e-signing process again. The loan amount listed in your award package will not actually disburse to your student account until the e-signing process is complete; however, in the meantime, you will continue to see these loans listed as anticipated financial aid credits on your student account.
    • Not Signed: Indicates that you have been awarded funding from this loan program and you have EITHER not previously signed a master promissory note for this loan program OR you have previously signed a master promissory note but need to complete the e-signing process again. Promissory note documents in this status ARE ready for you to e-sign by following the links to the e-signing directions listed below. The loan amount listed in your award will not actually disburse to your student account until the e-signing process is complete. In the meantime, you will see these loans listed as anticipated financial aid credits on your student account.
    • Note about HLS Loans – You need to wait to get an email from Heartland/ECSI before you attempt to e-sign any Harvard loan notes. Heartland/ECSI is the third party vendor HLS uses to manage the e-signing process.

    E-Sign your Direct Stafford or Direct GradPLUS Loan

    Instructions for E-Signing your HLS Loans

  • Direct Loan Entrance Counseling

    Federal and American Bar Association regulations as well as HLS policy require that all entering students, transfer students and first-time aid applicants complete financial aid entrance counseling if they are receiving Federal aid for the first time as a student at HLS. To fulfill this requirement you will need to log in to the federal entrance counseling form using your FSA ID and password via the link below. Once you have successfully logged in, you will see a list of options both on the left hand side and the center of the page. Click on the “Complete Entrance Counseling” link and be sure to go through the entire form before you log out. You will receive a success page at the end and we will receive your completion notification within 48 hours.

    Direct Loan Entrance Counseling

  • Verification of Sibling/Spouse Enrollment Form(s)

    All grant recipients who originally reported that they would have one or more siblings or a spouse enrolled in school during the 2019-2020 academic year must obtain documentation of this enrollment from each sibling’s/spouse’s school. Having siblings or a spouse enrolled in school at the same time as you are enrolled at HLS has a significant impact on our determination of your eligibility for need-based financial. As such, we require this documentation to verify their enrollment. To complete this process, you will need to complete the Sibling/Spouse Enrollment Verification Form.  It is important to submit a separate form completed by the school of EACH sibling/spouse enrolled in school. Students should submit the completed form(s) in the SFS Self-Service Portal.

  • All Other Documentation listed as “Not Received”

    Any other documents listed must be completed prior to the deadline. This includes, but is not limited to:

    • All Federal Tax Forms, Schedules and W2’s not previously submitted and reviewed as part of our determination of your provisional award offer.
    • All other miscellaneous financial documentation added to your document list by a Financial Aid Officer, including:
      • Copies of Spouse’s Pay Stub(s)
      • Documentation of Child Care Expenses
      • Documentation of Spouse’s Education Loan Payments
      • Documentation of Outside Medical Insurance Expenses
  • Outstanding Parent Documents (for all students originally processed as Temporary Loan Only and for 1Ls whose initial award was done as an Estimate)

    In order for us to finalize your award you will need to submit all remaining parent documentation. We realize that many parents will not complete their tax forms until the October 15th tax extension deadline and therefore you will not be able to submit any outstanding documentation until then. Please complete all other items by the September 13th deadline and then follow up with any remaining parent documentation by the October 15th filing deadline.