Once you are admitted to Harvard Law School, you will receive a letter via postal mail containing your HLS email address. You can login to Gmail at http://www.gmail.com. Enter your full HLS email address and HarvardKey password to login.
NOTE: If you delete a message permanently by clicking Delete Forever in Spam or Trash, it is not possible to recover the message. It is also impossible to recover messages after an administrator deletes a user’s account. For more information, please see the archiving section of the FAQs.
Understanding your user name (for students)
In order to provide you with an email address for life, the email address scheme will be as follows:
- USERNAME@jdXX.law.harvard.edu (with XX being the graduating year for JD students)
- USERNAME@llmXX.law.harvard.edu (with XX being the graduating year for LLM students)
- USERNAME@sjd.law.harvard.edu (for SJD students)
- USERNAME@nd.law.harvard.edu (for Visiting Scholars/Visiting Researchers)
These naming conventions are used to provide uniqueness, while maintaining a meaningful username, over the course of many years.
Changing your password
Anything that Gmail determines is spam will be moved into Gmail’s spam folder. The spam folder is located on the left side of your Gmail screen with a number indicating how many messages it contains.
Checking your spam folder
You should check your spam folder daily to make sure important email messages have not been accidentally identified as spam. Simply click on the folder titled “Spam” on the left side of your Gmail screen to open your spam folder.
Gmail will automatically delete messages in the spam folder in 30 days. However, if you want to delete them yourself, simply select the message(s) and click the “Delete Forever” button in the top menu bar.
You can save a little time by selecting all of the spam messages using the “Select” button in the top menu bar. Then you can delete all of the selected messages at once.
Marking an email as spam
If you receive a spam email in your inbox, click the “Report Spam” button (looks like an exclamation mark inside a stop sign) in the top toolbar to move that message into your spam folder and to help teach Gmail to treat such messages as spam in the future.
Marking an email as not spam
If an email message is accidentally marked as spam, you can remove it from the spam folder by opening the message and clicking the “Not spam” button in the top menu bar. This will move the email message to your inbox where it will be safe.
NOTE: If a user has deleted a message permanently, by clicking “Delete Forever” in Spam or Trash, it is not possible to recover the message. It is also impossible to recover messages after an administrator deletes a user’s account. For more information, please see the archiving section of the FAQ’s.
Connecting to Gmail via Email Clients and Mobile Devices
Google Apps for HLS allows you to connect to your Gmail account through a variety of email clients and mobile devices. For detailed instructions on how to connect to Google Apps for HLS via the IMAP protocol (recommended), click on the link to your device from the links below:
If you are using another Google account, whether it is a personal Google account or a Google account associated with HLS, you will probably want to migrate some, if not all, of your data (documents, calendars, email, etc.) into Google Apps for HLS. Migrating data is mostly a manual endeavor, but the following links below will step you through the process:
- How To Download Your Data
How to download data out of Google products
- Migrate data between Google Apps accounts
From the Google Apps Administration site, this page offers a quick summary of how to migrate data. It is not as detailed as The Data Liberation front.
The Lifehacker web site has several great articles and videos on how to migrate data, including “How to Migrate Your Entire Google Account to a New One,”How Can I Migrate My Google Data from One Account to Another?” and “How to Migrate Email from One Gmail Account to Another.“