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Sending Your Resumes and Cover Letters

  • Follow the employer’s guidelines for submitting resumes and cover letters (e.g. email or uploading to a website)
  • Convert your files to PDF to preserve formatting, unless the employer specifies a different file format
  • Include both your last name and the type of document (resume, writing sample, etc.) in the filename; follow any other specific guidelines required by the employer
  • Identify the reason for your email in the subject line (e.g. Application for [YEAR] Summer Internship)
  • Include your application materials as attachments and provide a short description of the attachments in the body of the email.
  • For more information about communicating with potential employers, see OPIA’s Professionalism Guide
  • Sample Email:

Dear Mr. Johnson,

I am writing to apply for a summer internship with [EMPLOYER]. Attached please find my resume, cover letter and writing sample. Please let me know if you need any additional information. Thank you for your time and consideration.

Julia Richards

Follow Up

  • Follow up with the employer by email or phone a few weeks after sending in your application (unless the employer specifies no phone or email inquiries)
  • Don’t be too aggressive with your follow-up; balance persistence and enthusiasm about the position against overexuberance and harassment
  • Send writing samples, transcripts or other materials to update your resume if the hiring process takes some time
  • Calls or emails from practitioners or professors familiar with the employer are sure to impress potential employers and may land you an interview
  • Sample Email:

Dear Ms. Smith,

I’m sorry to be contacting you again, as I know how busy you must be, but I just wanted to confirm that you had received my application, and to let you know I remain very enthusiastic about your work and the possibility of a summer internship with your office. If there is any other information you need from me, please let me know. Thank you very much for your consideration, and I look forward to speaking with you soon.

Jack White