Sending Your Resumes and Cover Letters
- Follow the employer’s guidelines for submitting resumes and cover letters (e.g. email or uploading to a website)
- Convert your files to PDF to preserve formatting, unless the employer specifies a different file format
- Include both your last name and the type of document (resume, writing sample, etc.) in the filename; follow any other specific guidelines required by the employer
- Identify the reason for your email in the subject line (e.g. Application for [YEAR] Summer Internship)
- Include your application materials as attachments and provide a short description of the attachments in the body of the email.
- For more information about communicating with potential employers, see OPIA’s Professionalism Guide
- Sample Email:
Dear Mr. Johnson,
I am writing to apply for a summer internship with [EMPLOYER]. Attached please find my resume, cover letter and writing sample. Please let me know if you need any additional information. Thank you for your time and consideration.
- Follow up with the employer by email or phone a few weeks after sending in your application (unless the employer specifies no phone or email inquiries)
- Don’t be too aggressive with your follow-up; balance persistence and enthusiasm about the position against overexuberance and harassment
- Send writing samples, transcripts or other materials to update your resume if the hiring process takes some time
- Calls or emails from practitioners or professors familiar with the employer are sure to impress potential employers and may land you an interview
- Sample Email:
Dear Ms. Smith,
I’m sorry to be contacting you again, as I know how busy you must be, but I just wanted to confirm that you had received my application, and to let you know I remain very enthusiastic about your work and the possibility of a summer internship with your office. If there is any other information you need from me, please let me know. Thank you very much for your consideration, and I look forward to speaking with you soon.