S.J.D. students in residence are eligible to apply for limited funding to cover the expenses of conference travel related to their studies. For more detailed information about eligibility, please refer to the Graduate Program Handbook.
Requests will be considered on a case-by-case basis. Submission of a funding request does not guarantee approval.
- Where approved, stipends will be distributed following:
- 1. completion of travel,
- 2. presentation of original receipts, and
- 3. completion of the relevant forms below
Request S.J.D. Conference Travel Funding
Resident S.J.D. students may apply for a stipend of up to $750 per academic year for expenses incurred in order to speak at academic conferences outside of the Boston area (provided that such travel is permissible under Harvard policies). The travel must be for a conference that takes place between June 1 and May 31 in an academic year in which the student is in residence. Students attending a conference in June, July, or August must be in residence for the following fall term, and any funding received for such conference will be applied to the annual conference funding limit for the following academic year.
Complete the following steps first to determine eligibility and, if approved, submit the specified documentation as set out below.
1. Confirm your eligibility for funding
Students must seek written confirmation of eligibility from the Graduate Program at least three weeks in advance of the planned travel.
Complete the eligibility confirmation form below in order to apply for funding.
2. Comply with all HLS and University travel policies
International travel: In addition to written confirmation of eligibility, students traveling internationally must comply with all HLS and Harvard University travel policies in effect at the time of travel, except for attendance at an international travel information session, which is not required for travel that is limited to conference attendance.
Domestic travel: Students traveling domestically must also comply with University travel policies and submit the corresponding domestic travel forms.
Please submit the relevant documents as an attachment to your eligibility request form below.
3. Register in Buy-2-Pay and GLACIER
Buy-2-Pay is Harvard’s purchasing management system. In order to receive the stipend, you must have registered in Buy-2-Pay as a supplier. If you are approved by the Graduate Program for conference funding, you will receive an automated invitation to register as a supplier. Please note that registration must be renewed after a year to remain an active supplier.
Please note that unless you are a U.S. Citizen, you will also be prompted to register in GLACIER (Harvard’s tax compliance system). If you have any questions or concerns, please contact email@example.com.
4. Submit original receipts and records (after travel is complete)
After travel is complete, submit receipts in a single upload for all eligible expenses. Please note that amounts on receipts submitted later than three weeks after the conference date will not be included in the stipend.
The Graduate Program will review the eligibility confirmation form and respond by email. You may include the attachments from steps 2 & 3 in the form below to expedite your application (preferred) or you may subsequently submit them with your receipts. However, receipts should not be submitted with this eligibility confirmation form. Upload all receipts in a single upload to the “Submit Receipts” form once conference travel is complete.
IMPORTANT: Do not submit this form for the same event more than once. Please contact firstname.lastname@example.org with any questions.
Submit all receipts for eligible expenses below after travel is complete. Please note that amounts on receipts submitted later than three weeks after the conference date will not be included in the stipend.
IMPORTANT: Submit all of your receipts in a single upload. Do NOT provide them in multiple submissions.
Eligible expenses include flights, ground transportation, lodging, and/or meals. Do not submit itineraries or any documentation that does not serve as proof of payment.