This page includes the text of all general notices sent by Student Financial Services to entering 1L students over the summer of 2015 and leading up to Fall Registration and Orientation.

Email #1: Step 3 Begins

Date: June 4, 2015

Sent To: Entering 1L Students receiving financial aid

Greetings from the HLS Student Financial Services Office!

We hope your summer has gotten off to a good start. As we gear up for the 2015-2016 academic year, we are now ready for you to begin Step 3 of the financial aid process – “Understand and Apply for Your Loans.”

To begin this process, watch this video: http://www.law.harvard.edu/media/d/2015/06/03/sfs.mp4

After you review the video, proceed to Step 3 on our website.

As always, we are here to help you and answer any questions.

Best wishes for a wonderful summer.

Email #2: Step 4 Begins

Date: July 17, 2015

Sent To: All Entering 1L Students

REMINDER – Be sure to read the following and take action before July 9, 2014.

Key Items in this email:

  1. Step 4 E-bill Video Presentation
  2. Your recent E-bill from the Student Accounts Office
  3. Health Insurance Waiver deadline is July 31, 2015
  4. The Cash Advance Process (for students receiving financial aid only)
  5. Computer Loan Request (Entering students only)

Details on these items:

Item 1: It’s time to begin the next step in our financial aid process: Step 4: Obtaining Financial Clearance for Fall Registration and Receiving Your Fall Cash Advance Check.

We’ve created a helpful 9 minute video that explains everything that you will need to know to complete this step.

Item 2: You should have received your email notification that your July e-bill is ready for review.

Please visit www.sfs.harvard.edu/student-accounts to view your bill, which should be resolved by August 13,2015 to avoid any registration delays.

Item 3: In addition to tuition, all students must pay a University Health Services Fee of $1042/year or $521/semester. This fee is mandatory and cannot be waived. However, you do have the option of waiving the Student Health Insurance Plan (which is $2390/year or $1195/semester) if you have comparable coverage under another insurance plan.

When you applied for aid with SFS, you indicated whether or not you would waive the Student Health Insurance Plan. As such, your current financial aid budget either DOES or DOES NOT INCLUDE the cost of the insurance plan, depending on your stated intent. If you plan to waive the insurance plan, you still need to take action to actually waive the insurance and get it removed from your bill. First, be sure to determine whether you have enough health insurance coverage to qualify for waiver of the Student Health Insurance Plan on the Harvard University Student Health Program website. If your health insurance qualifies for the waiver, you can complete the waiver form on the same website.

Note that the deadlines for waiving this fee are July 31 for the Fall term and January 31 for the Spring term. If for any reason you determine that you cannot waive the insurance, please submit the Appeal/Change of Status Web Form on the SFS forms page to request that we add the insurance to your student budget. If you are a need-based grant recipient, taking the insurance will increase your grant dollar for dollar.

Harvard University Student Health Program

Appeal/Change of Status Web Form

Item 4: The Cash Advance process is one by which you automatically receive an eCheck or paper check for the credits that exceed your student billing charges.

Direct deposit is the easiest and most secure way to receive your funds; we encourage all students to sign up for direct deposit via their student billing account. Please note that to sign up for direct deposit, you will need to have a U.S. bank account, but not necessarily a local bank account; we recommend setting up direct deposit with whatever bank you currently have an account. Once you are settled in the Cambridge area, you can decide if you want to use a local bank or not. Changing your enrollment online is simple and always an option.

Any eligible students without direct deposit will receive a paper check and it will be mailed to the local address on file with the Registrar’s office. Students with paper checks will not be eligible for the early cash advance on August 17th.

A) As an entering student with direct deposit, you can expect to receive two separate Cash Advances to your U.S. bank account:

a) eCheck #1 – Our office will release the fall portion of the “Books and Supplies” category of your student budget in the amount of $638 (so that students can order books online if desired) on August 17 if all of the following are true:

  • You have financial aid credits that exceed your student billing charges of $638 or greater.
  • You have signed up for Direct Deposit through your student bill by August 12, 2015

b) eCheck #2 – Any remaining credit on your account will be released August 28th if all of the following are true:

  • You have financial aid credits that exceed your student billing charges
  • You have signed up for Direct Deposit through your student bill by August 12, 2015
  • You have applied for all of your loans (including the required base loan for HLS grant recipients) by August 1, 2015
  • You have completed the registration process by August 27, 2015 and have been cleared by the HLS Admissions Office

B) As an entering student who does not have direct deposit, you will receive one paper check which will be mailed on August 28th to the local address found in the Registrar’s system if all of the following are true:

a) You have financial aid credits that exceed your student billing charges

b) You have applied for all of your loans (including the required base loan for HLS grant recipients) by August 1, 2015

c) You have completed the registration process by August 27, 2015 and have been cleared by the HLS Admissions Office

For more detailed information on the Cash Advance process please go to /dept/sfs/student-billing-cash-disbursements-overview/cash-advance-refund-process/.

Item 5: Each student is eligible for a one-time LIPP-eligible budget increase of up to $2,000 to purchase a computer and related accessories.

You must apply for an additional supplemental loan to cover this cost and submit specific documentation regarding the purchase. All purchases must be made in your name. Someone else cannot purchase the computer system for you. Any computer purchased prior to July 1st of the summer before you enter HLS cannot be considered an “education-related” expense; therefore, we cannot help you finance it.  For more detailed information and submission deadlines dates go to /dept/sfs/financial-aid-policy-overview/computer-loan-request-process/.

As always, please feel free to contact us if you need more personalized assistance. Thank you for your attention to this important information. Enjoy the remainder of your summer!