If your registration is complete, your organization’s interview date(s) will be available to you on Monday, March 16 after 12 noon. To access the interview date:
- Log in to Symplicity.
- Select the “OCI” tab followed by the ‘Schedule Request’ sub-tab.
- Your organization’s date(s) can be found in the “Assigned Date” column.
- Click the date to view detailed information about each interview schedule.
- To make changes to your interview schedule(s), please use the “Request Schedule Changes & Questions” tab.
If your interview date does not appear in Symplicity on March 16 after 12 noon, please contact Steve Donovan at firstname.lastname@example.org to discuss the status of your registration.
Please note: Given the size and scope of our recruitment program, along with equitably rotating the employer interview dates each year, we ask that you limit requests to change your interview date and understand that we may not be able to honor date change requests.
Reserve Interview Rooms / Hospitality Suite / Sleeping Accommodations
After confirming your organization’s EIP interview date, please take the following steps:
- Complete the Charles Hotel Room Reservation Form to reserve your organization’s interview room(s) and, if desired, a hospitality suite and sleeping rooms.
- Return the form to Juzar Shakir, The Charles Hotel Director of Business Travel Sales, at HLSrecruiting@charleshotel.com by April 1, 2015. Please contact Juzar with any questions regarding room reservations at the Charles Hotel at the email address provided.
- The Charles Hotel will confirm receipt of your request within 1 business day.
- If you prefer to reserve sleeping accommodations at another venue than the Charles Hotel, please see the chart below for reservation information.
- We strongly encourage you to book only as many interview and sleeping rooms as you reasonably expect your organization will need. Please do not over-book with the expectation that you will be able to reduce your interview room block as EIP approaches.
- Interview room(s) at the Charles Hotel can only be used for interviews; interview rooms cannot be used as a sleeping space. Interview rooms will be available from 8 am to 6 pm on the day of your organization’s interviews.
- All interview room requests that correspond to schedules approved by OCS are guaranteed by the Charles Hotel.
- Requests for hospitality suites and sleeping rooms will be confirmed by the Charles Hotel at a later date.
- If you have any adjustments to make to the number of interview schedules, please notify OCS about those changes as soon as possible by emailing Steve Donovan at email@example.com. OCS will communicate the change to The Charles Hotel.
We appreciate your participation and look forward to assisting you with your recruitment efforts at Harvard. Please direct any questions to Steve Donovan, Recruitment Manager, at firstname.lastname@example.org 617-495-2959.
Hotel Info – Sleeping Accommodations
The following hotel list is in order from closest to furthest from The Charles Hotel where OCI will be held.
Special Instructions: Please complete the Charles Hotel Room Reservation Form and return to Juzar Shakir at HLSrecruiting@charleshotel.com.
Rate: $425 + tax for the standard deluxe room.
Special Instructions: Book online at www.sheratoncommander.com/EIP15.
Rate: 10% below market rate
Distance to The Charles Hotel: Driving – 4 minutes / .7 miles, Walking – 10 minutes / .5 miles
Distance to The Charles Hotel: Driving – 5 minutes / 1 mile, Walking – 11 minutes / .5 miles
Hyatt Regency Cambridge
Special Instructions: Please visit the Hyatt website and enter Corporate / Group Code 33679. For group blocks of 10 or more rooms, please contact Sarah at 617-441-6529.
Rate: 5% below daily rate
Distance to The Charles Hotel: Driving – 7 minutes / 2 miles
Special Instructions: For group blocks of 10 or more rooms, please contact Kathleen Casey at 617-583-1116 or Kathleen.Casey@hilton.com. For fewer than 10 rooms please use this link to secure the best rate available.
Distance to The Charles Hotel: Driving – 9 minutes / 1.5 miles
Le Meridien Cambridge
Distance to The Charles Hotel: Driving – 9 minutes / 1.8 miles
Boston Marriott Cambridge
Distance to The Charles Hotel: Driving – 12 minutes / 3.7 miles
Hyatt Regency Boston
Special Instructions: Please visit the Hyatt website and enter Corporate / Group Code 33679 For group blocks of 10 or more rooms, please contact Colleen Zapcic at 617-521-6394.
Rate: 10% below daily rate
Distance to The Charles Hotel: Driving – 15 minutes / 5.4 miles