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Thank You Notes

Individual Interviews

Always write thank you notes immediately after your interview. A brief but enthusiastic thank you letter written soon after the interview can be particularly effective and should be done automatically. The note keeps your name and face fresh in the employer’s mind and expresses your continued interest in the position. These notes add a personal touch to the interview process and they forge the beginnings of a networking contact that could prove useful for you in future job searches. If possible, send a handwritten thank you note within two days to each interview. If your thank you note will not arrive in a timely manner by postal mail, it is appropriate to send your thank you note by email.

Your thank you note should touch upon the following points:

  • Show appreciation for the interviewer’s time
  • Reference key parts your conversation
  • Reiterate interest in the organization/position

Additionally, your thank you note should invite requests for additional information and provide grounds for follow-up. The thank you note below is intended to serve as an example.

Dear Ms. Smith,

Thank you for taking the time to meet with me yesterday to discuss my strong interest in the internship at the Housing Rights Center. I enjoyed learning about the organization’s recent efforts to protect the housing rights of low-income tenants in Los Angeles. As an L.A. native, I am keenly aware of the challenging circumstances many residents face and admire HRC’s efforts to address the city’s persistent socioeconomic injustice. Our conversation yesterday further strengthened my interest in working for HRC this summer. Please let me know if I can provide you with additional information. Thank you again for your consideration and I look forward to hearing from you soon.

John Harvard

Panel Interviews

After a panel interviews, send personalized thank you notes to each participant, thanking each person for his or her time. Remember to write the name down of each interviewer and later locate each person’s email address online. If possible, request a business card from each participant following the interview.

Alternatively, you may compose a collective thank you note for the entire panel. Certain circumstances, specifically phone and video interviews, may make composing individualized thank you notes difficult. Instead of sending a generic thank you note to each individual, write one thank you note addressed to the collective group or your primary interviewer, referencing the other participants. The thank you note below is intended to serve as an example.

Dear Ms. Smith,

Thank you for taking the time to interview me yesterday. I enjoyed learning about the internship at the Housing Rights Center and appreciated the opportunity to meet with you and other members of the staff. Please thank Mr. Johnson, Ms. Jones, and Mr. Williams for speaking with me about their efforts to address predatory lending practices. My experience working with recent immigrants at the Harvard Legal Aid Bureau has affirmed my commitment to working with those who encounter socioeconomic and linguistic barriers. I am very excited about the possibility of joining HRC next fall. Please let me know if I can provide you with additional information. I look forward to hearing from you.

John Harvard


Bring a list of references to your interviews, as you will most likely be asked at the close of the meeting for names of past employers, professors or mentors whom the employer can contact to talk about you and your work experience. Refer to the sample reference sheet.