Doodle may be used for office hours at HLS. Setting up account is free and easy. Below is documentation for creating office hours using Doodle.
The first step is to Enter the title of the occasion (ie. so-and-so’s office hours), as well as a location. The is an option to add a note or an instruction to students. After this is complete click “Continue” to move to the next step.
The next step is to select all dates on which office hours will be held. Clicking any individual date will highlight it, left and right arrows allow you to move to different months.
Once all dates have been selected click “Add Times” to create time slots.
By default you can create time slots for each date that was selected. The total number of dates will be included in parentheses. Click on “Start” and “End” to create the first slot, once one is created an option will appear to add more. If different dates will have different times, you may click the “Need different times for each day?” link to do so.
Below is an example of half-hour slots between 1-3PM.
After all dates and times are created click “Settings” at the bottom of the page for additional options.
On the “Poll settings” page there are several options:
- “Yes, no, if need be”: This option is typically for scheduling a meeting, and is not applicable to office hours.
- Limit the number of votes per option: This is how to set a capacity limit on slots. Typical office hours have a single slot of one. To set this click the checkbox to the right and then enter “1” in the votes per option area.
- Limit participants to a single vote: This option will limit students to one slot per semester. Meaning they could only meet with the faculty once throughout the term.
- Hidden Poll: This option would hide student names from other students, meaning only faculty and staff know which students signed up for which times.
Click on the “Back” buttons once all settings are set. These settings will be saved.
The last step is to set the name and e-mail address. The e-mail address will determine where sign-up notifications are sent to. Click Finish to create the office hour slots.
One the office hours are created the url is displayed. The “Copy” button will automatically copy the url to your clipboard, and from there you may paste it on a Canvas site or in an e-mail.
The open slots will appear to the faculty/faculty assistant as a sorted list:
Here is how the slots look after some of them have been taken by students:
After office hours have been created, they may be edited by clicking the “More” dropdown menu and then clicking “Edit”.
The edit process will take you through all three steps, skip step 1 and move on to step 2. On step 2, the “What are the options?” you may add or delete times. To delete individual time slots, click the “Need different times for each day?” link.
After clicking the link, you will now be able to delete individual time slots for specific days by clicking the x to the right of the slot. You may also add time slots to specific days by the clicking the “+ Add more times” link underneath the already created slots.
Click continue to save.