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Invitation

Extend an invitation to the individual(s) you would like to host on campus via email or phone call. See Speaker Email Templates below.

Co-Sponsorship

Involve other student organizations in outreach when speakers have a connection to that group.

Accessibility Services

If your speaker/guest needs accommodations for a disability, contact Carolyn Hubbard in DOS.

High Profile Speakers

If the speaker is a head of state, head of government, cabinet minister, or high profile official or leader, contact Samantha Parker before reaching out. DOS will work with you and the University Marshal’s Office to:

  • See if another group has an invitation out to the same person
  • Ensure there are no competing invitations
  • Determine whether the President of Harvard or the Dean of Harvard Law School should send a personal invite to the individual

Controversial Speakers

If you are interested in inviting a controversial speaker to campus, contact Samantha Parker before reaching out.

Political Candidates

If you are interested in inviting a political candidate to campus, contact Samantha Parker before reaching out.

  • IMPORTANT: As a 501(c)(3), Harvard Law School is absolutely prohibited from directly or indirectly participating in, or intervening in, any political campaign on behalf of (or in opposition to) any candidate for elective public office. Please review the Policy on Campaign and Political Activity.

Guest Support

Make arrangements for your guest ahead of time.

  • Travel Expenses: You may use your org’s HUECU debit card for travel expenses including airfare, lodging, and cab fare. You may also reimburse your guest speaker(s) via check for travel expenses once receipts are uploaded to your org’s Receipt Submission Google Form.
  • Wireless access: Visitors and attendees can access the Harvard Guest Wireless Network. This network has limited access and Harvard ID holders should use the main Harvard University Wireless Network.
  • Parking: To get a parking permit for your guest, visit the Daily Visitor Parking Permits Online Purchase System. Sign in as a student. You will want to select the 10 Everett St. parking garage. You will need your guest’s license plate number and state for the permit. Use your org’s HUECU debit card to pay for the permit.
  • Campus Map & Directions: A map of and directions to HLS are available online.
  • Preparation: Schedule a call with your speaker(s) to review the lecture topic and/or questions for a panel/fireside chat. For Q&A, prepare a list of questions and send it over to the speaker ahead of time so they can get a sense of the conversation topics.
  • Send a Thank You Card: After the event, it is common to thank speaker(s) with a small gift, meal, and/or a card.

Speaker Email Templates

Standard Event

Dear [Name],

I hope this note finds you doing well. I am a [____-year student] at Harvard Law School and [Board Position] of [Org Name]. [Any relevant background that interests/connects you to the speaker].

On behalf of [Org Name], I am writing to invite you to speak at Harvard Law School this academic year. [Provide a brief overview of what your org does]. We bring prominent members of the legal community to speak with students about their careers, their areas of expertise and current events. In years past, we have hosted several prominent speakers such as [name], [name], and [name].

We would be thrilled if you could join us this year. Please let me know if you have any questions about [Org] or the event we have in mind.

Thank you in advance for your consideration. I look forward to hearing from you.

All the best,

[First & Last Name]

SYMPOSIUM

Dear [Name],

I hope this note finds you doing well. I am a [____-year student] at Harvard Law School and [Board Position] of [Org Name]. [Any relevant background that interests/connects you to the speaker].

On behalf of [Org Name], I am writing to invite you to be the Keynote Speaker at this year’s [Name of Symposium/Conference]. This event [description of event]. In past years, our [Symposium/Conference] featured [Name], [Name], and [Name], among others.

As [something specific and flattering], you have much to share and we would be thrilled if you could join us. The tentative date of the [Symposium/Conference] is [Date]. If you are unavailable on this day, we would be more than happy to find an alternative date for you to address the Harvard community.

Please let me know if you have any questions about [Org Name] or the [Symposium/Conference].

Thank you in advance for your consideration. We look forward to hearing from you.

Sincerely,

[First & Last Name]