Web Pages Subject to This Policy
All Harvard Law School student organization websites are subject to the HLS web policy.
Requirements for Harvard Law School Student Organization Web Pages
University Content Management System Regulation
Official websites should be hosted in the orgs.law.harvard.edu domain. The current content management system is WordPress.
The approved naming convention for student-run organization web sites, services and pages is orgs.law.harvard.edu/NAME. This format preserves and reinforces the HLS brand identity and is well established across the web, and encourages good content management, usability and accessibility practices.
Any website created by a Harvard Law School student organization outside of the designated server will be issued a termination request by Harvard Office of General Counsel.
All student run sites are hosted by HLS (through WPEngine) at no charge and will receive technical support through the Dean of Students Online Coordinator (firstname.lastname@example.org).
Affiliation and Disclaimer
The appearance or design of a Harvard Law School affiliated web page should not create confusion that a reasonable person viewing that page would believe that it is an HLS website, or is otherwise sponsored or endorsed or created on authority of an HLS department or administrative unit.
Each student organization must visibly display its affiliation with the school by stating that it is “a student-run organization at [your school’s name]” or “an officially recognized student-run organization of [your school’s name]” (or something similar to these). This identity tagline must be placed in a prominent location on the main page of the website (typically in conjunction with the student organization’s name) and in a font size comparable to other fonts being used on the website. In addition, the website’s main page shall also state: “The [your school’s] name and/or shield are trademarks of the President and Fellows of Harvard College and are used by permission of Harvard University.”
Usability and Accessibility
It is every users responsibility to make sure web content is accessible in accordance with HLS policies/standards. Inaccessible content will be edited or removed if the responsible parties do not correct it in a timely manner after notification.
Harvard Law School strongly encourages authors to make every effort to comply with accessibility requirements mandated by federal and state law. Such requirements include but are not limited to adherence. All of the themes provided to student organizations are fully accessible, and it is the responsibility of each organization to ensure their websites continue to follow accessible web practices when adding new content and formatting their website.
The individual, school, college, or department creating or purchasing web technologies is responsible for abiding by the HLS Accessibility policy and ensuring that the web technology is compliant with the Americans with Disabilities Act, as amended, and with standards established published as part of the Web Accessibility Initiative of the World Wide Web Consortium.
Stock Photo Use
Only use images on your website that are advertised as free for public use. This includes Creative Commons licensed and public domain material. Unsplash, Wikimedia Commons and Canva are good resources for free stock photos.
If you are looking for stock photos of Harvard Law School related content, you may contact email@example.com for photos related to your topic.
If you are using stock photos on your website, you must credit the image source in your post or on the page that features the image- even if the website you obtained the photo from doesn’t explicity require it- for the purposes of consistency and best practices.
All Official University Web Pages must follow the following minimum design requirements below:
- Display clear identification of HLS affiliation on the top-level pages of each Web site. The preferred means of identification is to display a HLS shield or approved logo.
- Display a clearly labeled disclaimer, link to a disclaimer, or link to the official University disclaimer.
- Web content should be presented using editorial standards appropriate for an institute of higher learning. While the level of formality may vary depending on the focus and audience of your site, proper spelling, punctuation, and style make our sites more credible and more meaningful to our users.
Each student organization should designate a person(s) to be the site’s primary web contact, who will be responsible for making sure that the org’s website adheres to the university web policy. The primary web contact may delegate steps needed to meet accordance with the policy, such as content creation, but should be prepared to serve as the primary informational contact for inquiries regarding the site.
Members of each student organization who need access to the website can contact the Online Coordinator (firstname.lastname@example.org) for an account, which will be set up in affiliation with the member’s HLS email address. Groups should not have joint accounts associated with the student organization’s email.
Official web pages must be kept up to date. Out-of-date information should be removed and new information added on a regular basis. Student org websites should contain at minimum, the following information: Names and class years of current student organization leadership, a description of the organization, and contact information.
Web sites that contain out-of-date information will be requested to make the necessary corrections by the Dean of Students Office. Web sites failing to comply following such request will be edited by the Online Coordinator, unlinked from official HLS pages, or deleted.
All content managers will have their access revoked upon graduation, or when they leave HLS.
Related Policies and Applicable Law
In addition to compliance with this policy, all web pages (either official university web pages or unofficial web pages as defined below) and web development must be in compliance with applicable federal and state laws (including, but not limited to the law of copyright), and consistent with the policies of Harvard Law School and of Harvard University including: