Events Checklist
Small Event Checklist
Example: Membership Meeting, Guest Lecture, Workshop
- Pick a date – give yourself 2-4 weeks of planning time
- Check the HLS Events Calendar and the Student Orgs Google Calendar when scheduling a date/time to avoid any large HLS-wide events or events that cover similar topics. Email Samantha Parker to be invited to the Google Calendar.
- Have your org’s Event Coordinator book space on the EMS WebApp (see page on Reserving Space for instructions)
- Arrange catering if desired (see Catering page for instructions)
- Make sure your event is accessible to all students (see Event Accessibility)
- Advertise your event (see Advertising page for on campus options)
- Keep track of your spending and budget
- Email Samantha Parker with any questions
Large Event Checklist
Example: Symposium/Conference
- Make sure you have funding in place before you make any arrangements (see Fundraising page on how to raise additional funds)
- Pick a date – give yourself 2-3 months of planning time
- Check the HLS Events Calendar and the Student Orgs Google Calendar when scheduling a date/time to avoid any large HLS-wide events or events that cover similar topics
- Have your org’s Event Coordinator book space on the EMS WebApp (see page on Reserving Space for instructions)
- Invite a speaker (see Speaker Outreach page for additional guidelines)
- Arrange catering (see Catering page for instructions)
- Make sure your event is accessible to all students (see Event Accessibility)
- Advertise your event (see Advertising page for on campus options)
- Keep track of your spending and budget
- Email Samantha Parker with any questions