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Alert COVID-19 Update

Harvard University and Harvard Law School shifted to remote teaching and learning, as of Monday, March 23. For more information and the latest updates, please visit the HLS coronavirus information page.

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Dean of Students Office

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Events Checklist

Small Event Checklist

Example: Membership Meeting, Guest Lecture, Workshop

  • Pick a date – give yourself 2-4 weeks of planning time
  • Check the HLS Events Calendar and the Student Orgs Google Calendar when scheduling a date/time to avoid any large HLS-wide events or events that cover similar topics. Email Samantha Parker to be invited to the Google Calendar.
  • Have your org’s Event Coordinator book space on the EMS WebApp (see page on Reserving Space for instructions)
  • Arrange catering if desired (see Catering page for instructions)
  • Make sure your event is accessible to all students (see Event Accessibility)
  • Advertise your event (see Advertising page for on campus options)
  • Keep track of your spending and budget
  • Email Samantha Parker with any questions

Large Event Checklist

Example: Symposium/Conference

  • Make sure you have funding in place before you make any arrangements (see Fundraising page on how to raise additional funds)
  • Pick a date – give yourself 2-3 months of planning time
  • Check the HLS Events Calendar and the Student Orgs Google Calendar when scheduling a date/time to avoid any large HLS-wide events or events that cover similar topics
  • Have your org’s Event Coordinator book space on the EMS WebApp (see page on Reserving Space for instructions)
  • Invite a speaker (see Speaker Outreach page for additional guidelines)
  • Arrange catering (see Catering page for instructions)
  • Make sure your event is accessible to all students (see Event Accessibility)
  • Advertise your event (see Advertising page for on campus options)
  • Keep track of your spending and budget
  • Email Samantha Parker with any questions