STEP 5 has begun EXCEPT: Perkins and Harvard Loan Promissory Notes are NOT YET READY for you to E-Sign. We will email students who have these loans once we are ready to begin this part of the process.
Step 5 Video: – Watch this video to understand and receive tips on this last step of the process.
Overview and Timeline – Fall Review Process
Every year Student Financial Services conducts a fall review process to finalize student contributions and financial aid awards. The information provided during this process (and outlined below) will be used in our determination of your final financial aid award and final LIPP Eligible borrowing amount for the 2015-2016 year.
During Step 5, you will complete ALL of the remaining documents listed on the “Documents” tab of My HLS Financial Aid. The information provided below will help you understand what is expected of you to complete this step. The deadline to submit all of the remaining documents listed as required in your customized documents list, and to complete the e-signing process for all required loan promissory notes, is Friday, September 11, 2015 at 5PM. You will receive emails as web forms and promissory notes become available for you to complete/submit, as well as reminders about the deadline.
The fall review process timeline is as follows:
- Late-August/Early September: Submit the Summer Income & Expense Update Web form and Summer income documentation (final pay stub(s), letters from employers, etc.), as well as all other post-award documents and promissory notes necessary to complete your financial aid application.
- Mid-September to End of October: Financial Aid Officers review student information and finalize awards.
- Late October: Final Award Notification is sent to all students, including a finalized LIPP-Eligible Borrowing amount for the academic year.
- Mid-November: Grant awards are disbursed to student online billing accounts.
The following is a list of documents that you may see on your “Documents” tab. Please refer to your actual list of required documents by logging in to “My HLS Financial Aid.” ALL documents listed on your Documents tab must be “Received” or “Waived” by September 11th.
- Summer Update Web Form
- Summer Income Documentation/Final Pay Stub Requirements
- Master Promissory Noes for Federal Direct Stafford, Federal Direct GradPLUS, Federal Perkins, and Harvard Loans (Sub. & Unsub.)
- Direct Loan Entrance Counseling
- Restricted Funding Web Form
- Required Supplemental Loan Application (Base Loan)
- Verification of Sibling Enrollment Form(s)
- International Student Funding Web Form
- All Other Documents listed on the “Documents” tab of “My HLS Financial Aid” as “Not Received”
- Outstanding Parent Documents (Temporary Loan Only and Estimates)
This form is REQUIRED from ALL financial aid recipients, including those receiving only loans and/or those who did not work over the summer. The information provided on this form is used to finalize our determination of your student contribution with regard to financial aid for the 2015-2016 academic year. This, in turn, allows us to finalize both your grant eligibility (if you are receiving grant) and any potential future eligibility for loan repayment assistance from LIPP.
NOTE: All students receiving SPIF regardless of whether a paystub is required still need to complete the Summer Update Web Form
When completing this form, please note the following definitions of “Summer”:
- Returning and Transfer Students – Summer is defined as the period between the last day of classes for 2014-2015 and the first day of classes for 2015-2016.
- Entering Students (Class of 2018 Only) – Summer is defined as the period between 6/1/15 and 8/31/15.
To substantiate the summer income information you will provide on the Summer Update Web Form (listed above) the following income documentation is also required: Please remember to refer to our Document Submissions Guidelines when submitting your income documentation/pay stubs to our office.
- Returning and Transfer Students –
- Paid Employment (NON-SPIF JOBS) – All returning/continuing students and new transfer students must submit hard copies of their FINAL paystub(s) from ALL summer employers directly to HLS Student Financial Services. The final pay stub(s) must clearly display total gross earnings from each employer. If for some reason the final pay stub(s) is not obtainable, you will need to contact SFS to request a form (in PDF format) that you can download and give to your employer(s) to complete in lieu of an actual paystub.
- Volunteer Work (NON-SPIF JOBS) – Students doing volunteer work must also document their work. However, in lieu of a pay stub, they should submit have their employer/supervisor complete and submit our Volunteer Summer Employment Verification Form (PDF)
- SPIF Recipients (Returning Students Only) – Returning/continuing students who were awarded money from the HLS Summer Funding Program DO NOT need to provide income documentation for their SPIF JOB as we have access to this data in our summer funding records. SPIF recipients who split their summers working between a SPIF JOB and some other type of NON-SPIF employment must submit a final pay stub(s) for their NON-SPIF JOB
- Entering Students
- Income greater than $10,000 – All entering 1Ls who reported that they will earn summer income in excess of $10,000 during the summer of 2015 must comply with the same income documentation/pay stub requirements as outlined above for returning and transfer students. In this case, you will already see the Final Pay Stub/Volunteer Form document on your required list. If you did not originally report you would make more than $10,000 during the summer of 2015 but you actually did, you should also submit a Final Pay Stub for your employment because IT WILL BE REQUIRED once we review your income information as reported on the Summer Update Form and see you earned greater than the $10,000 threshold. In addition, entering students who were working a full time job all of 2015 that continued into the summer of 2015 should be sure to also annotate their documentation in a way that clarifies which portion of any year-to-date earnings was earned prior to June 1st versus after June 1st. This can be done by attaching a note to the paystub with the specifics of the breakdown.
- Income less than $10,000 – All entering 1Ls who reported that they will earn summer income less than $10,000 during the summer of 2015 are generally NOT required to submit summer income documentation or pay stubs since their income is, in most cases, not substantial enough to impact their aid. However, please note that this is not an absolute. SFS reserves the right to require entering students to document their summer earnings reported on this form with a paystub or other documentation from an employer. If it is determined that we need this documentation, a member of the HLS Student Financial Services staff will contact you directly via email.
Master Promissory Notes for Federal Direct Stafford, Federal Direct GradPLUS, Federal Perkins & Harvard Loans (Sub. & Unsub.)
All of these loan programs generally require you to e-sign a master promissory note only once for all three years of borrowing that you may do in these programs. Your “Documents” tab will list which promissory notes you are required to complete, please refer to the statuses below to determine what you need to do.
Loan Promissory Note Document Statuses listed on “My HLS Financial Aid”
To determine if you need to e-sign a promissory note for any of these loans, proceed to the “Documents” tab in “My HLS Financial Aid.” You can find the status listed next to each loan promissory note which appears on your individualized document list. Below is the key which tells you what each document status means and outlines any action that is associated with that given status.
- Waived: Indicates that you have signed a master promissory note for this loan program in a previous year at HLS; therefore, you do not need to e-sign again this year. The loan amount listed in your award package will automatically disburse to your online billing account without further action from you. Note: In some cases, we have found that notes e-signed in a previous year are no longer valid. If this is the case for a given student, we will re-set the promissory note back to “Not Signed” and send an email to the student directing him/her to complete the e-signing process again. We usually do not find this out until after the loan is scheduled to disburse.
- Received: Indicates that you have already signed a master promissory note for this loan program during this current academic year at HLS; therefore, you do not need to take any additional action at this time. The loan amount listed in your award package will automatically disburse to your online billing account without further action from you.
- Not Received: Indicates that you have been awarded funding from this loan program and you have EITHER not previously signed a master promissory note for this loan program OR you have previously signed a master promissory note but need to complete the e-signing process again. Promissory note documents in this status ARE ready for you to e-sign. Once we are ready for you to complete the e-signing process we will notify you via email. The loan amount listed in your award package will not actually disburse to your online billing account until the e-signing process is complete; however, in the meantime, you will continue to see these loans listed as anticipated financial aid credits on your online billing account.
- Not Signed: Indicates that you have been awarded funding from this loan program and you have EITHER not previously signed a master promissory note for this loan program OR you have previously signed a master promissory note but need to complete the e-signing process again. Promissory note documents in this status ARE ready for you to e-sign by following the links to the e-signing directions listed below. The loan amount listed in your award will not actually disburse to your online billing account until the e-signing process is complete. In the meantime, you will see these loans listed as anticipated financial aid credits on your online billing account.
Links to E-Signing Instructions by Loan Program
- Instructions for E-signing your Federal Direct Stafford Loan
- Instructions for E-signing your Federal Direct GradPLUS Loan
Federal and American Bar Association regulations as well as HLS policy require that all entering students, transfer students and first-time aid applicants complete financial aid entrance counseling at the start of enrollment or when they receive Federal aid for the first time as a student at HLS. To fulfill this requirement you will need to log in to the federal entrance counseling form using your FAFSA login and pin information via the link below. Once you have successfully logged in, you will see a list of options both on the left hand side and the center of the page. Click on the “Complete Entrance Counseling” link and be sure to go through the entire form before you log out. You will receive a success page at the end and we will receive your completion notification with 48 hours. We ask that all new students complete this form, even if it is the case that you currently are not receiving funds through one of the federal loan programs. This will allow us to process any future loan applications and disburse the funds immediately instead of waiting for you to complete Entrance Counseling at a later date.
The HLS Restricted Funding Form is a web form required for all HLS need-based aid recipients. We use the information collected here to allocate our restricted funds according to a particular donor’s intended preferences. Your responses to the following questions will have no impact on your grant/loan eligibility status or the actual amount of assistance you have been awarded.
All grant recipients each year are required to borrow a minimum of the base loan, which for 2015-2016 is set at $45,000. For domestic students the base loan is made up of a $20,500 Federal Direct Stafford Loan, a $5,500 Perkins Loan, a $3,000 HLS Unsubsidized Loan, and a $16,000 required supplemental loan. For international students the base loan is made up of $23,500 in Unsubsidized HLS Loan, $5,500 in Subsidized HLS Loans (to mimic the federal loans) and a $16,000 required supplemental loan. In order to remain eligible for the grant, students must apply for the required supplemental loan through a lender of their choice before we can finalize their aid. Once you submit a loan application we will automatically remove this document from your required list.
All grant recipients who originally reported that they would have one or more siblings enrolled in school during the 2015-2016 academic year must obtain documentation of this enrollment from their sibling’s school. Having siblings enrolled in school at the same time as you are enrolled at HLS has a significant impact on our determination of your eligibility for need-based financial. As such, we require this documentation to verify that the number of siblings we treated as enrolled in our initial review of your eligibility for aid was correct. To complete this process, you will need to use the PDF found on the forms page of our website and be sure to have a separate form completed by the school of EACH sibling enrolled in school.
International Student Funding Web Form
All international students are required to complete this form in order to disclose any funding they may be receiving from any entity in their country of origin to help finance their legal education at HLS.
Any other documents listed on the “Documents” tab must be completed prior to the deadline. This includes, but is not limited to:
- All Federal Tax Forms, Schedules and W2’s not previously submitted and reviewed as part of our determination of your provisional award offer.
- All other miscellaneous financial documentation added to your document list by a Financial Aid Officer, including:
- Copies of Spouse’s Pay Stub(s)
- Documentation of Child Care Expenses
- Documentation of Spouse’s Education Loan Payments
- Documentation of Outside Medical Insurance Expenses
Outstanding Parent Documents (for Returning Students originally processed as Temporary Loan Only and for Entering Student whose initial award was done as an Estimate)
In order for us to finalize your award you will need to submit all remaining parental tax information and parent web forms. We realize that many parents will not complete their tax forms until the October 15 tax extension deadline and therefore you will not be able to submit any outstanding parent tax data until then. Please complete all other items by the September 11th deadline and then follow up with any remaining parent items immediately after the October 15th filing deadline. We will be contacting all students in these categories directly to outline what is expected in more detail.
Please remember to refer to our Document Submissions Guidelines when submitting any tax forms or other paper documentation to our office.