Policies, Manuals, and Forms

The following policies and employee manuals are accessible via Harvie, the University’s intranet, and are password protected. A Harvard ID number and PIN are required.

• University Policy Manual (applies to all employees)
  • Discrimination Policy
  • Environmental Health & Safety
  • Non-retaliation Policy
  • Sexual Harassment
  • Harvard University Drug-Free Workplace Statement
  • No Smoking Policy
• Harvard Union of Clerical and Technical Workers Personnel Manual
  • Harvard Union of Clerical and Technical Workers Agreement
• Independent Contractor Information (requires LDAP password to access)
• Harvard University Personnel Manual (applies to Administrative/Professional Staff and Non Bargaining Unit Support Staff)

Forms

For New Hires

• I-9
• W-4
• M-4
• Work Contact Information Form
• Direct Deposit Form
• Harvard University Voluntary Self Identification Form

Access all forms for new hires >>

For Current Employees

• Reclassification Form
  Employees considering a job reclassification request should:
  1. Complete the form thoroughly and sign it; Revise current job description with edits clearly denoted (using track changes if possible);
  2. Submit the signed and completed form and revised job description to the manager for review;
  3. After receiving the manager’s approval and signature, which confirms that all of the information in the form is complete and accurate, submit the form and job description with all edits to your department’s HR officer.
  (If the employee and manager do not agree on the accuracy and completeness of the form, contact your department’s HR officer).

If the request is approved, the effective date for any associated pay rate change will be two weeks after the submission of the thoroughly completed and signed form to HR.

Please do not hesitate to contact any member of the HLS HR team if you have questions about this process.